How to record and manage child observations in Kriyo

Kriyo’s Observations feature allows teachers and school management to privately document key insights about a child’s learning, behaviour, development, and progress over time. These observations help staff prepare confidently for parent-teacher meetings and maintain continuity even if teachers change during the year.

Here’s how to record and manage observations in Kriyo:

Recording a New Observation

• Select the children
• Open Observations and select one or more children for whom you want to record an update.
• You can also choose a past time if the observation occurred earlier.
• Choose the observation type
• Schools can fully customise observation types based on their requirements.
• Kriyo provides a few types by default, and schools can add new types or modify the list whenever needed.

• Add details

Type your observation clearly. You can also attach:

• Photos
• PDFs or scanned observation sheets
• Voice messages
• Notify school staff (optional)
• If you want the school management to be alerted immediately about a concern, tick the Notify Staff option.
• If this is not selected, the observation is still saved and visible to management—just without a notification.

• Save
• The observation is stored privately under the child’s profile.
• It is not visible to parents unless the school chooses to download and share it.

Managing and Reviewing Observations

To view all observations recorded for a child:

• Go to Track & Act. Tap History
• In the pop-up, select Child Activity Log

• Open the child’s profile

You will now see a screen similar to what parents see—showing all updates shared with the parent. In addition to this, on the top-right, you’ll find an Observations button.

Tap Observations to:

• View all observations added over time

• Scroll through chronological records
• Check the details entered by different teachers
• Download the observations if needed

This provides staff and school leadership with a complete, well-organised timeline of the child’s development and any actions taken throughout the year.