How to mark staff attendance in Kriyo?

Easily manage staff attendance — no biometric devices or manual registers needed.

Kriyo simplifies how schools, preschools, and childcare centers record attendance for their teachers and non-teaching staff.

Track multiple shifts, enable contactless check-ins, and view real-time reports — all from your phone, without investing in expensive biometric or RFID systems.

You can mark staff attendance in <b>four flexible ways:

• Manual attendance
• QR Code attendance
• Self check-in kiosk
• Geo-fenced QR check-in

Option 1: Manual attendance

• Go to See All Features › Attendance.
• By default, the child programs are shown first. Swipe right/left or scroll to the end until you see the Staff program (this is created automatically by Kriyo).
• Tap the staff photos to select the team members whose attendance you want to mark.
• Select the suitable status at the bottom — In, Absent, or Leave.
• Kriyo instantly records the attendance and updates your reports in real-time.
• Unlike children’s attendance, no one is notified when staff attendance is marked. These records are maintained only for management reference and reporting accuracy.

💡Tip:

• You can also manage attendance for non-teaching staff such as helpers, cleaning assistants, or security guards in the same place.

• Create their profiles but don’t assign them to any child program — give them access only for QR Check-in so they can mark entry without seeing children’s details.

Create their profiles but don’t assign them to any child program — give them access only for QR Check-in so they can mark entry without seeing children’s details.

Option 2: QR code attendance

Instead of marking attendance manually, any authorized staff member can record another staff’s attendance using a QR code.

1. Open the QR check-in option in the Kriyo App.
2. Scan the staff member’s unique QR code — either from their ID card or from their Kriyo school app account.
3. Attendance is logged instantly in real-time.

Option 3: Self check-in kiosk

Schools can set up a dedicated kiosk device (mobile or tablet) for contactless check-ins.

• Open the QR check-in screen on a tablet or phone placed at the reception.
• Turn on the front camera and tap the lock icon at the top right to prevent access to other modules.
• Staff members can scan their unique QR codes (from their ID card or App account) to mark their entry or exit.
• Each action is timestamped, logged instantly, and reflected in real-time reports.

Option 4: Geo-fenced QR check-in

Geo-fencing adds an extra layer of authenticity and security for staff attendance.

• Once Geo-location based QR Check-in is enabled, Kriyo generates a single unique QR code for the entire school.
• Print and paste this code near the reception or office area.
• When staff members arrive, they open their Kriyo App, select QR Check In, and scan the school’s code to mark their attendance.
• Kriyo verifies the GPS location to ensure the scan happens within the school premises, preventing misuse.
• Multiple check-ins and check-outs during the day are supported for flexible scheduling.

🔗 See article: How to enable Geo-location based QR Check-in in Kriyo.

💡 Tips

• Attendance marked for staff on the web and mobile are fully synchronized in real time.
• All updates automatically appear in the Attendance Dashboard and Reports.
• You can also generate detailed attendance reports for staff from the Reports section under Track & Act.

See article – How to Generate Staff Attendance Reports.