How Approval Setup in Kriyo Helps Schools Review Updates Without Delays

Approval Setup in Kriyo: Overview

Approval Setup in Kriyo gives schools the flexibility to delegate content creation to staff while retaining final control over what reaches parents.

Instead of relying on one person to draft and send every update, schools can allow teachers to prepare updates—while administrators or designated approvers review them before they are published. This ensures consistency, accuracy, and professionalism without creating operational bottlenecks.

Approval Setup works closely with My Tasks, where approvers review pending updates, but all configuration and control start from the Approval Setup settings.

Why Schools Use Approval Setup

With Approval Setup, schools can:

  • Reduce dependency on a single admin or center head
  • Allow teachers to prepare updates independently
  • Maintain quality control before updates reach parents
  • Prevent delays using auto-approval rules
  • Scale daily communication smoothly across teams

This is especially helpful for schools with multiple classrooms, shifts, or locations.

How Approval Setup Works

Once approvals are enabled for an activity:

  • Updates sent by staff do not go directly to parents
  • They first come to designated approvers for review
  • Approvers can approve, edit, reject, or delete updates
  • Parents only see the update after approval, with the approval time shown as the sent time

If an update is rejected, the approver can add comments so the staff member knows exactly what to correct before resubmitting.

Configuring Approval Setup (Web Only)

Approval Setup is configured from the Kriyo Web App.

From the Approval Setup screen, schools can:

  • Enable approvals for selected activity types
  • Decide which activities require approval and which can be sent directly
  • Assign the Approvals permission to admins or other staff (for example, a center head)
  • Configure auto-approval rules for each approved activity

💡 Approvals can be enabled for all activity features except Attendance, Observations, Parent Notes, and Albums.

Auto-Approval Rules Explained

To avoid delays when approvers are busy or unavailable, Kriyo supports auto-approval.

For each activity with approvals enabled, schools can choose:

  • Auto-approval after a defined number of minutes or hours, or
  • Auto-approval at a fixed time of day

If the approver does not act before the auto-approval condition is met, the update is automatically approved and sent to parents.

Daily Cut-Off Rule (Important)

To ensure updates are never carried over to the next day:

  • Any update submitted after 11:45 PM (local time) is auto-approved instantly
  • All pending updates for a day are delivered on the same day

This keeps daily communication timely and predictable for parents.

What Parents See

Parents:

  • Only see approved updates
  • Do not see who reviewed or edited the update
  • See the approval time as the sent time—not the original submission time

This keeps parent communication clean and professional.

CTA Image

Control What Reaches Parents

Review, approve, or auto-approve staff updates before they’re shared—without slowing down school communication.

Next